REPRESENTATIVE TOWN MEETING
TOWN OF GREENWICH
EXPLANATORY COMMENTS FOR
DECEMBER 2007 MEETING
DEPARTMENT: Office of the First Selectman November 16, 2007
REFERRED TO: Finance, Town Services, Labor Contracts Committees
VOTES: Board or commission name vote (y/n/a)
RESOLVED, that the sum of $30,000 for the fiscal year 2007-2008 be and the same is hereby appropriated to carry out the terms of the negotiated two year collective bargaining agreement between the Town of Greenwich and the Laborers’ International Union of North America Local 136, AFL-CIO.
FURTHER RESOLVED, that the Representative Town Meeting of the Town of Greenwich hereby approves such provisions of the agreement, if any, which may be in conflict with any charter provisions, special act, ordinance, rule, or regulation of the Town of Greenwich with the meaning of Connecticut General Statutes, Section 7-474.
EXPLANATORY COMMENTS
The Town of Greenwich and the LIUNA Local 136 representing approximately 190 full time and 18 part time employees have reached an agreement on a two-year collective bargaining agreement to become effective July 1, 2007. The general wage increases are July 2007 – 3.25% and July 2008 – 3.25%. General wage increases for employees assigned to Nathaniel Witherell have previously been negotiated during the re-opener negotiations and are not impacted by this agreement. Those general wage increases were also 3.25% for both July 2007 and July 2008.
The Town and LIUNA agreed on additional changes in the employee’s premium share for medical plans and increases in the co-pays for prescriptions. These changes are similar to those negotiated with other bargaining units during 2006 and 2007 and with the LIUNA employees assigned to Nathaniel Witherell in the spring of 2007. These negotiated changes in health care continues the Town emphasis in negotiations on controlling health care cost while maintaining quality health care to our employees and their families.
The Town also negotiated changes in retiree medical and life insurance. Retirees had retained a $2,000 term life policy for two years into retirement. This retiree benefit was eliminated. The retiree medical credit was also eliminated for employees hired on or after July 1, 1996 and replaced with a retiree medical savings account for which both the Town and the employee will prospectively contribute ½ % of base salary. Both of these changes will reduce the Town’s OPEB liability. Approximately 109 employees from the bargaining unit will be removed from OPEB liability for retiree medical credits and the entire unit of 192 employees will be removed for retiree life insurance.
The Town and LIUNA remained at impasse over retirement benefits. The proposal to close the defined benefits retirement plan and 401-k match to new hires in exchange for a contractual COLA provision for existing employees in the defined benefit retirement plan will go to binding arbitration. LIUNA’s proposal to increase the Town match to the 401-k will also be arbitrated. The Town has filed for arbitration with the State Board of Mediation and Arbitration and arbitration date will be scheduled shortly.
The amount of $30,000 is being requested in the resolution. Additional funding of approximately $10,000 may be required to cover an increase in overtime costs in certain departments (primarily departments with the smaller budgets). The formula for overtime for emergency personnel who are required to work during weather related emergencies was increased to the time and one half rate of pay for overtime hours worked in excess of five hours in a workday with the first five hours being paid at straight time. Prior to this change all overtime hours were paid at straight time. In addition earlier this year the Town had adopted overtime policies to be compliant with Connecticut wage and hour requirements for nonexempt employees in the bargaining unit and implemented new time keeping requirements.
The data in tracking the overtime hours worked by these employees’ remains immature and the allocation is necessary in the event departments find it necessary to request additional funds this fiscal year for this expense. The overtime provisions in the agreement were modified to be consistent with Town practice and Connecticut wage and hour provisions. The balance of the allocation ($20,000) is to cover the Town’s contribution to employee’s retiree medical savings accounts.
On balance the agreement is fair to both the employees and the Town’s residents and taxpayers.
Attachments - Separate packet
Summary of Negotiated Changes
Comptroller Letter
Cost Summary
Proposed Collective Bargaining Agreement 2007 – 2009
with attached side letters – ( available in Town Clerk’s office)
DEPARTMENT: Legislative & Rules Committee
REFERRED TO: Land Use, Legislative & Rules Committee
VOTES: n/a
The Legislative & Rules Committee is returning this Item to the RTM for its consideration. This ordinance, proposed by the IWWA, first came to the RTM in December, 2006. The legislative history of this proposed ordinance is detailed below in the timeline.
At our RTM meeting last December, it was voted to refer the Item back to the Legislative & Rules Committee. The redlined version of the ordinance, provided below, details the many changes that were made in the proposed ordinance necessary to address the concerns of our Committee members.
In its present form, this ordinance will allow the Town to impose fines of up to $1,000, which may be imposed upon a homeowner, and/or a contractor employed by the homeowner, when either or both have violated the IWWA regulations, as it relates to permitting and approval of work done in or adjacent to wetlands.
Our Committee was initially concerned about the lack of due process, in terms of the time periods involved between notice and imposition of fines, and the appeal provisions. Those concerns were addressed in the revisions made. Finally, many of our committee members were concerned that the IWWA might use this ordinance arbitrarily or unfairly, and so we addressed that concern by inserting a sunset clause, which will require affirmative action of the RTM to have this ordinance extend beyond the date of December 31, 2009. If this Item passes, we will be looking to the IWWA to provide us with information concerning the number of Notices of Violations issued and the number and amounts of fines imposed in the next two years, to provide the RTM with a basis
upon which it can decide whether it is appropriate to continue with this ordinance beyond the time period allotted.
We last took this matter up on October 15, 2007. We took two votes on the matter; our vote as to legal order was 10 in favor, 1 opposed, with no abstentions; our vote on the merits was 10 in favor, 1 opposed, with no abstentions.
ATTACHMENTS :
Separate packet
Copy of the draft ordinance showing changes/revisions
CGS enabling legislation
Timeline for development of ordinance
DEPARTMENT: Parks and Recreation 0712PR01
REFERRED TO: Parks & Recreation Committee
VOTES: Board of Estimate and Taxation: 12-0-0
RESOLVED, That the Department of Parks and Recreation, Parks and Trees Division is authorized to accept gifts of:
(a.) trees and plantings from The Greenwich Tree Conservancy, Inc.
(b.) acceptance of donations for the purchase of trees to be planted on Town property. Such donations to become appropriations that the Comptroller may add to the appropriate accounts.
EXPLANATORY COMMENTS
The Greenwich Tree Conservancy, working in partnership with the Town of Greenwich Superintendent of Parks and Trees/ Tree Warden, will establish the Commemorative Tree Planting Program to enable the planting of trees on municipal lands in the Town of Greenwich. This program can be used to commemorate notable events ( e.g., Greenwich’s 370th anniversary), service or accomplishments, or in honor of or in memory of, individuals.
Being that this is a voluntary donation program there is no real way to anticipate the participation of the residents, businesses and organizations who might be solicited or expected to come forward on their own volition. However, we do not expect an overwhelming number of trees that we may not be able to plant. We have demonstrated in the past that we can safely plant anywhere from 100-300 trees in a given planting season (April – November). We expect to plant the donated trees in conjunction with the trees we normally plant in a season.
Tree locations and species for the ‘basic tree’ ($500 level) will be previously identified vacant planting sites for street trees. As with the trees that the Town plants, these sites will be selected by the Tree Warden or his staff based on need, i.e. near the location of a recent tree removal or an area of past removals which we were not able to fill previously.
In light of recent storms which created major tree damage, the Parks and Trees Division has undertaken an aggressive tree removal program to reduce risk. We greatly appreciate the initiative and efforts of the Greenwich Tree Conservancy to help plant the hundreds of trees necessary to restore our aging Community Forest.
DEPARTMENT: First Selectman
REFERRED TO: Finance, Town Services Committees
VOTES: Board or commission name vote (y/n/a)
RESOLVED, that the sum of $54,100 is hereby appropriated to the accounts to the account numbers listed below - subject to the establishment of a not for profit corporation by Channel 79. Said appropriation to come from General Fund balance.
A105-53070 IT Supplies $8,600
A105-57210 Grant to External Entities $45,500
EXPLANATORY COMMENTS
The purpose of this funding is to provide Channel 79 with additional resources to make Town government more accessible and transparent to Greenwich residents, as well as providing a video-based information service for the community.
GCTV has been operating with a limited budget, with funding coming from the Office of the Selectmen (under $20,000 in 2008) and modest grants (approximately $5,000) from Cablevision, the local cable franchisee. Our research has confirmed that the community channels operated by neighboring towns, such as Rye, Larchmont-Mamaroneck and White Plains, have operating budgets in the low-to-mid six-figures, which include a small number of paid staff members.
The timing of GCTV's renewed initiative was such that an operating budget for the 2008 fiscal year could not be prepared in time to meet town-planning guidelines. Accordingly, a full ramp-up of channel 79 will wait until this time next year. In the meantime, however, an important foundation can be laid and new services can be initiated. We can build on our existing core service of town meeting telecasts by focusing on expanded program development, volunteer training and the improvement of technical equipment. With an interim budget appropriation for the items specified below, channel 79 will be able to more consistently provide the kind of television service that meets the high expectations of the Greenwich community.
Interim Appropriation Request
One Paid Staff Member
One part-time (20 hours per week) staff member, who will be an employee of the Friends of Greenwich Community Television, a not for profit corporation that has also filed for 501c status. Fund-raising by the Friends will not begin until the first quarter of 2008 and will have a ramp-up period, so this position needs to be funded by other means for the first year.
The position will be responsible for the hands-on work of building a more robust program service, including program acquisition, original program development, creation of monthly program schedules and program inventory management. In addition, this jack-of-all-trades position will provide basic GCTV administrative services and liaison with town government. This work will not commence until funding is obtained.
Cost is for a period of 26 weeks with some contingency built in for the unknowns of our first year of operations. - $35,000
Editing System
A PC based editing system, including a MacPro computer, monitors, 'Studio Six' software and DVD writers, to be installed in the GCTV office. Currently, programs are edited on the personal equipment of GCTV volunteers, in their homes, which will not allow us to take full advantage of the new automation and scheduling equipment that has just been purchased (via a line item approved in the new town budget).
$8,000
Satellite Dish
A satellite dish and associated hardware for downloading programs from sources outside of Greenwich
This equipment will be located on the roof of town hall and in the video 'booth' adjacent to the town hall meeting room. This request is contingent on the approval of the town-building superintendent who is now researching the feasibility of the installation.
$600
Engineering Assessment
A one-time professional engineering assessment of GCTV technical facilities and a plan for their future expansion, including more comprehensive broadband (web based) distribution of GCTV programming. This independent, third-party report will also evaluate GCTV's interface with other town communication facilities, including the IT department and the Board of Education. Funding this assessment now will allow us to prepare a well-researched and supported budget request for the 2009 fiscal year.
$5,000
Miscellaneous
Program acquisition and distribution fees. $3,000
Administrative expenses (e.g., stationery, envelopes, etc.) $2,500
Total Request $54,100
DEPARTMENT: Law Department
CONTACT: John Wayne Fox, Town Attorney 622-7876
REFERRED TO: Finance, Legislative & Rules, Labor Contracts Committees
VOTES:
RESOLVED, to adopt an ordinance pursuant to section 7-450(b) of the General Statutes of Connecticut, Revision of 1958, Revised to January 1, 2007 (the “Connecticut General Statutes”).
WHEREAS, the Town of Greenwich (the "Town") desires to establish and fund a trust (the "Trust") to hold assets to be used to pay non-pension post-employment benefits (also known as "other post-employment benefits" or "OPEB") to eligible retirees and their beneficiaries in accordance with the provisions of section 7-450 of the Connecticut General Statutes; and
WHEREAS, the Town intends that the Trust be exempt from tax under section 115 of the Internal Revenue Code of 1986, as amended, as a trust utilized in the exercise of an essential governmental function; and
WHEREAS, the Town desires to delegate its duties as trustee of the Trust assets to the Town Treasurer, who will have custody of the Trust assets as set forth in the Town of Greenwich Other Post-Employment Benefits Declaration of Trust which shall be executed on behalf of the Town by the First Selectman; and
WHEREAS, the Town intends that the Trust be established and operated in accordance with the provisions of Governmental Accounting Standards Board Statements 43 and 45; and
WHEREAS, the Town desires to appoint a board to have responsibility for the management and investment of the Trust (the “OPEB Board”); and
WHEREAS, the Town desires to transfer the whole of the existing reserve fund for other post-employment benefits to the Trust in accordance with the provisions of section 7-403a(e) of the Connecticut General Statutes.
NOW, THEREFORE, BE IT HEREBY ORDAINED,
1. That the Town of Greenwich (the “Town”), in accordance with the provisions of section 7-450(b) of the Connecticut General Statutes, hereby establishes and adopts the "Town of Greenwich Other Post-Employment Benefits Trust" (the "Trust") to hold assets that are set aside for the payment of other post-employment benefits, such trust to be administered and operated in accordance with the provisions of Governmental Accounting Standards Board Statements 43 and 45, as the same may be amended or superseded, and pursuant to the terms of the "Town of Greenwich Other Post-Employment Benefits Declaration of Trust", which is incorporated herein as though set forth in full, as presented at
the Representative Town Meeting and as filed with the minutes thereof in the Office of the Town Clerk.
2. That the Town hereby delegates its duties as trustee of the Trust assets to the Town Treasurer (the “Trustee”). The duties of the Trustee shall be as set forth in the Town of Greenwich Other Post-Employment Benefits Declaration of Trust.
3. That the Chairman of the Board of Estimate and Taxation is hereby directed to execute the Declaration of Trust on behalf of the Town.
4. That the Town, in accordance with the provisions of section 7-403a(e) of the Connecticut General Statutes, hereby transfers the assets held in the reserve fund for other post-employment benefits to the Trust, subject to the final approval of the Board of Estimate and Taxation as to the timing and amount to be so transferred.
5. That immediately upon the enactment of this ordinance, there shall be established the OPEB Board as provided for in section 7-450(b) of the Connecticut General Statutes for the management and investment of the Trust. The OPEB Board shall consist of three (3) members who shall be appointed by the Board of Estimate and Taxation, one to serve a term expiring June 30, 2009, one to serve a term expiring June 30, 2010 and one to serve a term expiring June 30, 2011. Thereafter, all terms shall be for three (3) years. Notwithstanding the term lengths set forth in the preceding sentences, the Board of Estimate and Taxation may at any time remove, effective immediately, a member of the OPEB Board and name a
successor to fill the unexpired term. The Board of Estimate and Taxation shall designate one member of the OPEB Board as chair of said board upon enactment of this ordinance, and annually thereafter effective as of each July 1st. The members of said OPEB Board shall be residents of the Town of Greenwich and shall receive no compensation for serving. The Comptroller for the Town of Greenwich shall serve as an ex officio, non-voting member of the OPEB Board.
DEPARTMENT: Town Services Committee
REFERRED TO: Legislative & Rules, Town Services Committees
VOTES: Town Services Committee 7-0-0
WHEREAS, the citizens of the Town of Greenwich (the “Town”) have the right to know when public meetings and hearings are held, their location, and a detailed agenda for said meetings; and
WHEREAS, the Representative Town Meeting (the “RTM” of the Town in its responsibility as the representatives of the electorate of the Town need to be apprised of all activities of Town Departments, Boards, Commissions, Councils and Committees, including all School Building Committees and Building Project Committees; and
WHEREAS, the First Selectman is responsible for the administration and methods of procedure with respect to such departments as defined within Section 217 of the Charter of the Town of Greenwich, Connecticut and the Town's local government access television channels.
NOW, THEREFORE, BE IT RESOLVED, it is the Sense of the Meeting that the First Selectman adopted as Town policy the following:
PUBLIC NOTIFICATION OF MEETINGS AND HEARINGS
(a) The Town shall provide and maintain a display case accessible to the public in the main lobby of Town Hall for the posting of notices and agendas for all meetings and special meetings as defined in Title 1, Chapter 14, Sections 1-200, 1-225(c) and 1-225(d) and Title 7, Chapter 90, Section 7-3 of the Connecticut General Statutes.
(b) Any updates, modifications and changes to the notice and agenda of any meeting or special meeting shall be posted pursuant to paragraph (a) above within four (4) business hours from the time that they are filed with the Town Clerk. Special attention shall be paid to any update, modification or changes to the notice and agenda of any meeting filed with the Town Clerk between twenty four (24) and twenty eight (28) hours prior to the meeting or special meeting; in such cases, these shall be posted immediately.
(c) The Town shall provide an electronic version of the notices and agendas for all meetings and special meetings posted pursuant to paragraph (a) above on a single web page on the Town’s web site. The web page shall provide the following information in chronological order:
(1) The date, agency, location, time and purpose of any meeting or special meeting; and
(2) A link to the electronic version of the actual notice and agenda for such meeting or special meeting.
(a) For purposes of this policy only, the Town shall determine the formats to be utilized for the electronic notifications but shall adhere to the following guidelines in making their determination:~
1. Use a document format that is available at no expense across all computing platforms;
2. Have, at minimum, the agency name, date, time, location, and purpose of the public meeting or hearing electronically syndicated using an open, standard electronic syndication format for dissemination to any interested party; and
3. Allow an interested party to subscribe to these notices and agendas, and receive the notices and agendas via electronic mail; and
4. Be updated pursuant to paragraph (b) above.
(a) The formats described in paragraphs (d)(1) and (d)(2) above shall be developed in consultation with the Representative Town Meeting or a Special Committee of the Representative Town Meeting.
(b) All electronic notifications described in this policy shall not constitute legal notice as required pursuant to Title 1, Chapter 14, Sections 1-225(c) and 1-225(d) and Title 7, Chapter 90, Section 7-3 of the Connecticut General Statutes. This policy shall not constitute a replacement for the notice requirements required to any citizen affected by any decision or ruling by any Town Department, Town Commission or Town Board. The electronic notifications described in subparagraph (d) of this policy shall also not constitute a replacement for the mailing of notice of meetings to persons filing written requests pursuant to Title 1, Chapter 14, Section 1-227 of the Connecticut General Statutes.
(c) All the Town's local government access television channels shall provide the information set forth in paragraphs (d)(2) and d(4) above during scheduled times in the course of its broadcast day as directed by the First Selectman.
EXPLANATORY NOTES
This resolution is being reintroduced as discussed by the RTM in September. These have been minimal changes and clarifications of language in the actual resolution itself. However, it is the opinion of the Town Attorney that an ordinance cannot “set forth internal administration and ministerial methods of procedures for departments and offices.” As such, this resolution has been changed to a Sense of the Meeting resolution requesting that the First Selectmen adopt the resolution as a Town Policy.
The resolution calls for three policies to make public meeting information and agendas more widely available. The first is a simple change ... move the meeting notices from inside the Town Clerk's office to the lobby of Town Hall. This will allow the public to see the notices as they enter the building, but also will allow the notices to be read when the Town Clerk's office is closed.
The second is provide the meeting notices and agendas via electronic means. Primarily, the resolution calls for a single web page on the Town's web site to have an updated listing of upcoming meetings with links to those meetings' agendas. A sample web page is pictured here. Additionally, by requiring the web page to be syndicated and by providing e-mail updates, the public, the media, and RTM can be notified when a change occurs to any scheduled meeting or agenda.
Lastly, the resolution calls for the Town's government access channels to broadcast the information at scheduled times during the day. This will allow the citizens to tune into the government access television channels and see the current meeting schedule.
The resolution also set policy for the updating of the meeting notifications and agendas. This requirement is to ensure that the public has all methods of notification available even when a meeting is scheduled or changed. The state statute requires only twenty-four hours notice for such a change, so the policy requires that the electronic notifications be updated quickly as well.
Lastly, the resolution has statements to ensure that no citizen mistakes these notifications as replacements for those notifications required under the state statutes. All of these notifications and changes in this resolution and policy do not change the state statutes, but rather they enhance them by adding additional methods of receiving public meeting and hearing information.
ATTACHMENTS
DEPARTMENT: First Selectman
REFERRED TO: Appointments, Parks & Recreation Committees
VOTES: Board or commission name vote (y/n/a)
Sec. 80. Board of Parks and Recreation.
(a) There shall be a Board of Parks and Recreation consisting of nine (9) resident electors who shall be appointed bienniallybiennially by the Representative Town Meeting, on nomination of the Board of Selectmeaan for terms of four (4) years. Of the Members first appointed. Four (4) members shall be appointedfor terms of four (4) years. Of the Members first appointed, four (4) members shall be appointed for terms expiring March 31, 1972 and five (5) members shall be appointed for terms expiring March 31, 1974. for terms expiring March 31, 1972 and five (5) members shall be appointed for terms expiring March 31, 1974.
(b) In the event that there are vacancies for terms expiring March 31, 2010, the filling of two (2) such vacancies shall be for terms expiring March 31, 2009 and thereafter the new terms for such positions filled shall be for terms expiring March 31, 2012.
(c) Appointment of four (4) members for terms commencing April 1, 2008 shall be for three (3) members to be appointed for terms expiring March 31, 2011 and for one (1) member for a term expiring March 31, 2012.
(d) Appointment of five (5) members for terms commencing April 1, 2010 shall be for three (3) members to be appointed for terms expiring March 31, 2013 and for two (2) members for terms expiring March 31, 2012 unless two members have been previously appointed to those terms as provided in subsection (b).
(e) Appointments to fill terms commencing on April 1 of 2011, 2012, 2013 and thereafter shall be for three (3) years, except to fill vacancies for unexpired terms.
(f) In addition to the members so appointed, one (1) of the Selectmen and one (1) member of the Board of Education to be designated by the Board of Selectmen and the Board of Education respectively, shall be members of such board, ex officio.
(gbb) The Board shall make studies and shall prepare and submit to the First Selectman from time to time, proposals, recommendations and long range plans relating to the parks and recreational system of the Town. The First Selectman shall consult with the Board concerning the selection of sites, budget and the appointment of personnel.
(RTM, 4/27/1970.) (Char. Rev. 11/4/1975, eff. 1/1/1978.)
Deletions: underlined
Additions: Bold
EXPLANATORY COMMENTS
The purpose of this amendment is to set up a process of appointment to the Parks and Recreation Board of three members per year for three-year terms. This will effectively limit the number of vacancies that can occur in any one year. The Board has found that due to multiple appointments in any one-year that the turn over is not in the best interests of the Town.
Section 80 of the Greenwich Municipal Code part (a) states
There shall be a Board of Parks and Recreation with 9 resident electors for terms of 4 years.
Since 1972 4 member and 5 member terms expired on alternate even years
The Board is charged to study, prepare, and submit proposals, as well as recommend long range plans and consult with the First Selectman.
In order to add continuity in performance and meet its charge, by Resolution the Board request that Section 80(a) be amended to reflect modifications to the terms and sequencing of member appointments.
The final amendment was prepared with the assistance of Eugene McLaughlin in Law and Board approved on October 17th.
The Board of Selectman approved this on Nov.8
Section 80 Part (b) is now (g) and is not altered. The Board would remain 9 resident electors.
Section 80 Part (a) is now (a) (b) (c) (d) (e) (f)
In order to get to consecutive 3 year terms beginning in 2011 as stated in (e), new terms beginning in 2008 of which there are 4, should expire in 2011 except 1 term in 2012 as stated in (c)
And
Terms beginning in 2010 of which there will be 5 shall expire in 2013 except 2 terms in 2012 as stated in (d)
Should there be a vacancy for a current term expiring in 2010, the term of the new appointment should expire in 2009 if this vacancy should occur before March 31, 2009 or if this vacancy should occur between (4/1/09-3/31/2010) (b).
DEPARTMENT: RTM Special Committee on POCD/CIP
CONTACT: Joshua Brown, chairman 661-7744
REFERRED TO: Education,Land Use, Legislative & Rules,Public Works Committees
VOTES:
WHEREAS, at its October 23, 2006 meeting, the Representative Town Meting adopted a sense-of-the-meeting resolution to the effect that the Plan of Conservation and Development (POCD) currently being prepared by the Planning and Zoning Commission should describe all capital improvement projects required to achieve its goals, that it should be revised and updated with appropriate citizen input at periodic intervals and that the Moderator set up a special committee to consider how best to ensure that the Capital Plan prepared annually in connection with the Town’s annual budget be consistent with the POCD, as revised and updated from time to time; and
WHEREAS, the special committee set up by the Moderator pursuant to such resolution has submitted its report; and
WHEREAS, such report contains the following recommendations:
1. that Section 21(b) of the Charter be amended by inserting at the end of the last sentence the following: “which shall include funding, or a determination that it should not be funded, of capital improvements required to meet the goals of the Plan of Development, as amended from time to time.”;
2. that Section 92 of the Charter be amended by inserting after “trends” in the third sentence the following: “and of the views of other agencies of town government and of the public”;
3. that Section 93 of the Charter be amended by deleting “may” in the second sentence thereof and inserting in its place “shall”;
4. that the description of a project in the POCD demonstrate how the project would implement a particular goal of the POCD and enable the concerned town departments and agencies to make preliminary estimates of the cost and likely public support and/or opposition to the project;
5. that a structured update procedure be followed pursuant to which a major section of the POCD is reviewed, revised as appropriate and re-adopted each year;
6. that an implementation committee be created to monitor implementation of the POCD on a regular basis and make periodic status reports to the First Selectman, P&Z, the BET and the RTM;
7. that all projects considered for funding in the CIP process (other than projects that are required by a court or regulatory order) be derived from, or be consistent with, the POCD;
8. that requests by Town departments for the funding of a capital project specify the goal of the POCD that would be implemented by such project;
9. that the Capital Plan include a list of all capital improvements identified to meet the goals of the POCD but not scheduled in the Capital Plan;
10. that the CIP Committee membership be broadened so that at least 50% of the voting power on the committee be with persons who are not town employees;
11. that the CIP Committee operate openly, in full compliance with Freedom Of Information standards, with its meetings noticed appropriately in advance and open to the public and a record kept and made available to the public of any action it takes, including the scoring by the committee of individual projects; and
12. that all Town departments and agencies affected by the POCD evidence their support for the proposed POCD or any proposed amendments thereto prior to its submission to the RTM;
NOW, THEREFORE, BE IT RESOLVED, that the foregoing recommendations be, and they hereby are, approved by the Representative Town Meeting to provide guidance to the constituent parts of Town government to improve the Town's long-range planning and the linkage of the Town's budgeting of capital improvements projects with its long-range planning in the POCD.
EXPLANTORY COMMENTS:
The report will be provided for distribution. Questions can be referred to Joshua Brown, the chairman of the Committee at (203)661-7744.
DEPARTMENT: Legislative & Rules Committee
CONTACT: Tom Byrne 637-4307; Doug Wells 622-4455
REFERRED TO: Legislative & Rules Committee
VOTES:
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